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Chemical Inventory

General Information

UTK ensures that an inventory of hazardous chemicals on campus is maintained. It is time to update chemical inventories at UT. To accomplish this, each location that uses or stores hazardous materials must submit an updated chemical inventory every March.

if you have direct access to the inventory system (2017 or earlier) you may access it here.

For more detailed information see the Safety Manual Chemical Inventory Procedure

Why do we do this?

Reporting Requirements

Maintaining up-to-date chemical inventories is required for regulatory compliance and emergency response. Some regulations require that organizations report to them quantities of various hazardous chemicals. Examples include the EPA, TDEC, DHS and the Emergency Planning and Community Right-to-know Act (EPCRA).

Effective Emergency Response

Environmental Health and Safety as well as other allied groups (i.e. Biosafety, Radiations Safety, UTIA Safety Office) participate in a 24-hour on-call system. During an emergency response accessing the chemical inventory database may be helpful in determining risk whether it be a fire or accidental release.

Not just for labs

The Chemical inventory is not just for labs. Any location that stores hazardous chemicals is included. Examples of non-lab areas are those where materials such as cleaning products or maintenance supplies (such as lubricants, cleaning agents, paints, and industrial solvents) are stored.

Instructions:

First, if you are the assigned responsible party for your space and you have submitted an inventory in the past, you should have received a notification email on or around January 17, 2017. If you have not received an email or know that you have never submitted an inventory for your space then you should contact your campus representative (below) to request a template and instructions.

If there are no substantial changes from your last inventory, email your campus contact to let them know the content has not changed but that you did evaluate it. You must let them know if there was “no change” in order to fulfill the chemical inventory requirement.

If you have changes: Please review the attached excel file with your inventory data, make appropriate updates, and then email the updated file to your campus EHS contact listed below:

The two attached files you should receive via email.

  • Your current inventory. This file is provided to assist you, however if you have a more up-to-date inventory you are welcome to use it, however we must receive an Excel or CSV file in the same format EHS has provided.
  • Template with detailed instructions on inventory data requirements and formatting which can answer many questions.
    Download the guidelines document ChemInvGuide2016

If this is your first inventory or you need a blank template it may be downloaded here: Chemical Inventory Template

Inspection and Disposal:

This is also an opportunity to inspect your chemicals and take action on any that are abandoned or unwanted, have faded/missing/illegible labels (re-label these if you plan to keep them), and/or are deteriorating; i.e. chemicals with bulging lids, cracked containers, past expiration date, or have lost purity and are no longer usable and should be turned in to EHS for disposal.

Deleting inventoried chemicals that you no longer possess:
Please remember to also delete entries for chemicals that are no longer in your possession.

Relocating your lab?
For labs that are in the process of relocating, please complete the inventory after the move, so that the information going into the system is accurate for the upcoming year. If the move will not be finished in time to complete the inventory by the March 2nd deadline, contact EHS for an extension. Also if you are moving please contact EHS. We may be able to assist with lab clean outs of chemicals or give advice on best practices to make the move safer.

Important Items to include:

  • Compressed gas cylinders (including lecture bottles). Knowing which labs have compressed gas cylinders is very important to the Fire Dept. for emergency response.
  • Uranyl and thorium compounds

Thank you for your attention to this important part of our chemical safety and emergency response infrastructure.

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